HR Tech: HR Cloud On-boarding Platform

The other day, I had the pleasure to speak with the individuals from HR Cloud again. As stated in my previous blog, I found their platform to be particularly interesting. I loved the fact that everything an HR professional would need was located in one, easily-manageable interface. Additionally, I really enjoyed how customizable these features were, which not only saves a lot of time but also helps strengthen the internal employer brand. After initially getting an overview a couple months back, I was happy to connect with HR Cloud so I could get a closer look at each portion of their platform. This time, we focused more on the on-boarding piece.

Here are some interesting features:

  • Landing Page: this page can be the “Welcoming Page” for a new hire. Your organization can provide a username and password for the new hire so they can get some of the on-boarding processes done before their start date. This landing page’s layout and widgets can be customized to include: videos, specific HR forms, tasks with due dates, a welcome message, and so on.
    • Key take-aways:
      •  Reduce time and money by having new hire paperwork on this platform, rather than shipping, printing, faxing, etc.
      • New hire paperwork can include additional paperwork or customized paperwork for specific job role or department. Digital signatures can authenticate paperwork.
      • You can build an employer brand and strengthen the culture by including videos, internal information, welcoming messages, and anything else that can help increase transparency of your organization to the new hire.
  • Administrative Tab: this tab can be utilized by HR professionals and department heads. The tab can be configured for specific needs, help reduce time, and keep everything organized and on track.
    • Key take-aways:
      • HR and department heads can send out messages/forms/tasks either to a collective group of people or to individuals.
      • Checklists and tasks are easily visible to allow HR and department heads to know what needs to be completed.
      • IT will receive an automatic alert to help prepare for new hires. For example: an alert to order laptops/computers/equipment; and to create passwords/usernames.
  • First Day Activities: This feature streamlines new hire paperwork processes and training to help your new hires jump right in.HR can create a task to-do list so new hires can be productive in their on-boarding. This feature will also include an organizational chart so employees know who they will be reporting to and who they’ll be working with. The organizational chart will be complete with avatars so new employees can put a name to a face.
  • Form Creation and Customization: This feature allows the system to upload any forms into their PDF creator. These forms can include the usual 1-9s, W-4s, direct deposit forms, and so on. Also, companies can create forms that are specific to job role, industry, department, or their company. These forms can also be auto-populated with employee details to save time and ensure that information is accurate.
  • Career Planning: Employees can review the expectations and goals of their current position so they can properly position themselves on their career path. This transparency can allow employees to take control of their professional development.

The on-boarding process can be grueling, both from an HR perspective and a new hire perspective. Time can be wasted if: forms aren’t completed properly; you have to wait for shipping and receiving; or you have to wait to give/receive directions on your first day. To do lists and checklists can make it easier for the organization to keep track and make sure everything is squared away, which will potentially limit any headaches down the line. The first day activities and organizational chart can help a new employee feel more comfortable in the transition. The interface makes navigation effortless and it’s very user-friendly, which can cut down time and frustration. Overall, I think this platform is organized, effective, and can make the process stress-free for all individuals involved.

Contact HR Cloud today for a demo.

 

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Spotlight on HR Technology: HR Cloud

Recently, a contact of mine reached out to me when he noticed that I had a love for technology, especially when it dealt with Human Resources. He informed me that his employer, NEOGOV, had come out with a platform geared towards the private sector. After a quick chat about what this platform did and the future of it, I was eager to be shown a demo.

HR Cloud really takes HR management systems and HRIS to a different level. It allows you to have a full view of your employees by centralizing all your employees’ data and records. Anything you need to research on an employee (such as position, performance reviews, pay, PTO, and so on) can be easily accessed on one cloud-based platform. HR professionals that work remotely or travel over a region can appreciate being able to access this secure information from anywhere.

I’ve done the operational side of HR before, so I know how annoying and frustrating it can be to have to log into multiple systems or deal with a slew of paperwork when handling on-boarding or off-boarding processes. It was nice to see that HR Cloud was a one-stop shop for all your on-boarding/off-boarding needs. HR professionals are able to customize the necessary paperwork and processes to fit their specific needs. Additionally, it is organized nicely so HR can see what has been completed and what still needs to be done. Having all these processes located in one place makes it quick and efficient.

HR Cloud even offers a self-service portal for new hires. This can help new hires get prepared and engaged before their start date, on their own time. They can do anything from: completing pre-employment paperwork; review the organization’s mission and values; and even get involved in trainings and videos. This can help ease employees into their new role with the company and get a head start.

Being a lover of social HR, I enjoyed the fact that this platform supported social collaboration. You are able to get feedback, manage projects, visually see organizational charts, and pass along real-time messages. Along with this, it also has options for employees to see their career planning options. Employees can easily compare their current role and skills against the position they’re targeting. Additionally, they can learn the necessary steps they’d need to take to achieve that career goal. Expectations are clearly communicated and employees can easily track their progress. It’s always nice to see that employees are able to take charge when it comes to their professional development, and this platform really makes that an option.

But it doesn’t stop there- managers also will be able to track their employees’ progress, as well. With the performance management system, managers and HR can easily monitor individual performance against goals and expectations. The platform allows them to easily track, cross-organizationally collaborate, and document. All information is neatly stored there so auditing and referencing is easy. Managers can effortlessly see how employees are progressing and provide solid feedback with reporting and visual dashboards.

After being impressed by the demo, HR Cloud informed me of some of their future plans to make this platform even more mobile. Needless to say, I think HR professionals can sincerely benefit from this solution, mainly because it organizes it all in one user-friendly platform. No more logging in to multiple systems, toggling screens, and cross-referencing against multiple resources. It’s all right there: visually; analytically; and documented. And even if you do have trouble finding the information you need, status updates can show you who the last person was that updated the record so you can easily reach out to them for clarification. Sounds like a dream come true for the HR professional!

Read more about HR Cloud and schedule your Demo today: http://hrcloud.com/